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In a busy office,electronic document management is the key in eliminating paper,increasing employee productivity,providing better customer service and staying compliant with ever-changing government regulations. But the big question is how to get electronic document management when facing increasing budget restraints.  

DBS - Service:

We offer a full service bureau for all your Electronic Document and Content Management Service needs and Docubase as a Service,a fully hosted EDMS solution.    

Docubase as a Service

DBS –Services combines the power of Docubase Information Suite with the ease of Software as a Service (SAAS) to create Docubase as a Service. No IT staff required,no servers,and no hassle;Docubase handles all administration needs. Set up and training is part of the package,and every set up can be customized to fit the customer’s unique requirements. Docubase as a Service;complete content management solution without the upfront capital investment.  

Compliance Readiness

The Docubase as a Service provides the security,access control and tracking capabilities you need to ensure your business is operating under the regulatory guidelines and adhering to your records management policies.  

Disaster Preparedness

Docubase as a Service stores information redundantly for total disaster preparedness. Should disaster,whether caused by nature or man,strike your business,your data is secure and can be retrieved within seconds from any internet attached computer.

Docubase as a Service allows you to rapidly scan in invoices,contracts,employee records,customer records,or any other paper based documents and categorize them manually or automatically through our Linking modules.Multi-function and networked copier friendly,reducing initial investment using your existing hardware. Electronic Files and e-mail may be archived into DaaS without the cumbersome and time-consuming step of first printing them. Optional Docubase modules can be configured to automatically monitor,parse and index designated office files and emails. Docubase Workflow is a hierarchical workflow representing the company’s organizational structure and operational procedures. The workflow module allows for task creation,management and tracking along pre-determined flows. COLD (Computer Output to Laser Disk) Docubase Information Suite can easily intercept reports and store them while extracting index information. The entire process can be automated requiring no user intervention.

Docubase as a Service Secure,Reliable,Available SAS 70 TYPE II Data Center

Docubase as a Service will: Reduce or eliminate paper storage and handling Eliminate lost documents Provide faster access to information from anywhere,anytime Improve control over documents and processes Streamline business operations Control information access and modification Create reliable and accurate audit trails Improve tracking and monitoring of processes to improve efficiency Centralize remote offices documents with decentralized retrievalDocubase as a Service Programs: Docubase offers more programs than any other vendor in the industry,allowing you to select the one that best fits your needs: Docubase Archives — for customers who simply need to maintain records for regulation purposes and require little retrieval. Docubase Basic Provides low cost electronic document management for Small companies and corporate departments. Docubase Corporate Provides standard electronic document management with the option to add additional users and products as needed. Docubase Platinum — one price unlimited users,workflow,bar code recognition,application linking and much more…

DBS-Services definition of services

Automatic Identification and Data Capture

Docubase automatically identifies objects,collecting data about them,and enters that data directly into computer systems (i.e. without human involvement). Docubase uses technologies that include bar codes,Optical Character Recognition (OCR),hand print recognition/ Intelligent Character Recognition (ICR),and forms recognition software. AIDC is also commonly referred to as “Automatic Identification,” “Auto-ID,” and “Automatic Data Capture.”

content management

Docubase DIS is a full Content management,or CM,as part of a set of processes and technologies that support the collection,managing,and publishing of information in any form or medium. In recent times this information is typically referred to as content or,to be precise,digital content. Digital content may take the form of text,such as documents,multimedia files,such as audio or video files,or any other file type which follows a content lifecycle which requires management.

collaboration software

The design intent of collaborative software is to transform the way documents and rich media are shared in order to enable more effective team collaboration.

data capture

Automatic Identification and Data Capture (AIDC) refers to the methods of automatically identifying objects,collecting data about them,and entering that data

data conversion

Docubase’s Data conversion services convert computer data from one format to another. Each computer program handles data in a different manner. Whenever any one of these variable is changed,data must be converted in some way before it can be used by a different computer,operating system or program. Even different versions of these elements usually involve different data structures. Data conversions may as simple as the conversion of a text file from one character encoding system to another;or more complex,such as the conversion of office file formats,or the conversion of image and audio file formats.

data entry services

Docubase uses technology instead of a data entry clerk to read hand-written or printed records and enter the data into a computer application.

data extraction

See Automatic Identification and Data Capture

data input

See data entry services

Document conversion services

Document conversion is the act of converting one document’s format to another,which allows the document to be read in many more applications. DBS-Services can converted paper or film to electronic images.

document imaging

Document imaging is an information technology category for systems capable of replicating documents commonly used in business. Document imaging systems can take many forms including microfilm,on demand printers,facsimile machines,copiers,multifunction printers,document scanners,computer output microfilm (COM). Since the 1990s,“document imaging”has been used to describe software-based computer systems that capture,store and reprint images. Docubase Systems Inc. has provided document imaging software and services since 1987.

document management systems

A computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents. It is often viewed as a component of enterprise content management (ECM) systems.

document scanning services

DBS-Services offers document scanning or image scanning is the action or process of converting text and graphic paper documents,photographic film,photographic paper or other files to digital images. This “analog”to “digital”conversion process (A<D) is required for computer users to be able to view electronic files.

document shredding services

On-site or remote document destruction services. DBS-Services provides mobile on-site secure paper shredding and confidential disposal.

document storage

A repository for either physical paper or digital records. With physical records,this can be on- or off-site,centralized or decentralized within an organization,though generally an off-site repository is referred to as a document or record archive. Docubase offers the Docubase Information Suite (DIS) as either a turnkey solution or hosted inside our SAS 70 II certified data center.

Electronic data warehousing

Docubase as a Service is our SAS 70 II certified electronic data warehouse for our customer’s electronically stored data,designed to facilitate reporting and analysis. In simple form DaaS is an electronic data warehouse that is able to collection of large amount of data and keep it accessible and safe at a low cost to customers.

forms processing

The processes by which we capture information entered into paper based data fields and convert it into an electronic format.

In this process:

Entered data is “captured” from their respective fields;

Forms themselves are digitized and saved as images.

What it means is that the hard copy of the data on the document can be scanned in as an image using a scanner. This image is then recognized based on a pre-defined configuration. The data is captured from particular zones and stored in an electronic format.

image management

Our electronic image capture and management enables organizations to transform from manual,paper-based handling to efficient business process driven,electronic access. This achieves legal compliance,better customer service and increased business efficiency for our customers. Image management is a part of our document management and business process management and can deliver solutions such as:

Inbound paper mail management

Inbound Invoice and billing management

Inbound contracts and forms management

Risk mitigation

Case management

Customer management

process automation

Docubase Telesto is a Business process automation,or BPA,application and is used by a business to contain costs. It is a workflow tool that is used to integrate applications,and restructure labor resources.

workflow automation

Docubase Telesto enables workflow automation by automating a sequence of connected steps. It is a depiction of a sequence of operations,declared as work of a person,a group of persons,an organization of staff,or one or more simple or complex mechanisms.

workflow management

Docubase Telesto has workflow management and enables management the ability to overseeing the process of passing information,documents,and tasks from one employee or machine within a business to another. Through proper workflow management,each of these employees or machines will pass the work on according to a predetermined procedure.

workflow software

Docubase Telesto is a software application which automates a process or processes. The processes may be any process that requires a series of steps that can be automated. Some steps of the process may require human intervention,such as an approval or the development of custom text,but any functions that can be automated is handled by Telesto. Telesto also allows users to introduce new components into the operation.

Docubase Systems,Inc.