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In a busy office, electronic document management is the key in eliminating paper, increasing employee productivity, providing better customer service and staying compliant with ever-changing government regulations. But the big question is how to get electronic document management when facing increasing budget restraints. 

DBS - Service:

We offer a full service bureau for all your Electronic Document and Content Management Service needs and Docubase as a Service, a fully hosted EDMS solution.   

Docubase as a Service

DBS – Services combines the power of Docubase Information Suite with the ease of Software as a Service (SAAS) to create Docubase as a Service. No IT staff required, no servers, and no hassle; Docubase handles all administration needs. Set up and training is part of the package, and every set up can be customized to fit the customer’s unique requirements. Docubase as a Service; complete content management solution without the upfront capital investment. 

Compliance Readiness

The Docubase as a Service provides the security, access control and tracking capabilities you need to ensure your business is operating under the regulatory guidelines and adhering to your records management policies. 

Disaster Preparedness

Docubase as a Service stores information redundantly for total disaster preparedness. Should disaster, whether caused by nature or man, strike your business, your data is secure and can be retrieved within seconds from any internet attached computer.

Docubase as a Service allows you to rapidly scan in invoices, contracts, employee records, customer records, or any other paper based documents and categorize them manually or automatically through our Linking modules.Multi-function and networked copier friendly, reducing initial investment using your existing hardware. Electronic Files and e-mail may be archived into DaaS without the cumbersome and time-consuming step of first printing them. Optional Docubase modules can be configured to automatically monitor, parse and index designated office files and emails. Docubase Workflow is a hierarchical workflow representing the company’s organizational structure and operational procedures. The workflow module allows for task creation, management and tracking along pre-determined flows. COLD (Computer Output to Laser Disk) Docubase Information Suite can easily intercept reports and store them while extracting index information. The entire process can be automated requiring no user intervention.

Docubase as a Service Secure, Reliable, Available SAS 70 TYPE II Data Center

Docubase as a Service will: Reduce or eliminate paper storage and handling Eliminate lost documents Provide faster access to information from anywhere, anytime Improve control over documents and processes Streamline business operations Control information access and modification Create reliable and accurate audit trails Improve tracking and monitoring of processes to improve efficiency Centralize remote offices documents with decentralized retrievalDocubase as a Service Programs: Docubase offers more programs than any other vendor in the industry, allowing you to select the one that best fits your needs: Docubase Archives — for customers who simply need to maintain records for regulation purposes and require little retrieval. Docubase Basic Provides low cost electronic document management for Small companies and corporate departments. Docubase Corporate Provides standard electronic document management with the option to add additional users and products as needed. Docubase Platinum — one price unlimited users, workflow, bar code recognition, application linking and much more…